Email archiving with PleaseSign

What is email archiving?

Email archiving allows you to allocate an email address, that receives carbon copies of all completed documents. Not only will the signee and sender receive a copy of the completed document after the electronic signatures have been attached, the selected archive email will too. PleaseSign offers this feature for voided documents also. Documents voided where an archive email address is nominated will trigger an email with details of the voided document.

Why is it useful?

The archive email feature is useful as it allows you to have carbon copies of all completed documents sent to an email of your choice, a central hub if you will. Separating voided archiving from your completed archiving allows simplified notification processes.

Setting your archive email

  1.  Open Business profile from the sidebar
  2. Select the Archive email address text box and enter the email you wish all copies of completed documents sent from your organisations users to be sent to.
  3.  If you wish to receive notifications of voided documents, you can enter an email in the Decline notifications text box, this is where email notifications will be sent in the case of a voided, or declined document.
  4.  Scroll down and click save preferences. These can be updated at anytime.
Email archiving

For more information, please feel free to browse our resource centre to learn more about the application and how to use it. You can also get in touch with us for more specific information regarding services and prices from your clients with e-signatures. We provide your customers with a convenient, easy-to-use solution to sign documents electronically.

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